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Gabe Cuevas
Gabe Cuevas
Event Planning Proposal Template


Event Planning Proposal for Proposable


February 27, 2014




Prepared By:

Gabe Cuevas



Prepared For:

Gabe Cuevas


100 Your Address Lane | San Francisco, CA 94110 | (415) 847-8011




Dear Gabe Cuevas,


Thank you for allowing eventprofessional the opportunity to send this proposal highlighting some ideas for possible future events. We pride ourselves on working closely with our clients to plan events they are proud to be hosting. If the ideas we have suggested are not of interest to Proposable at this time, please let us know what types of events would be a better fit and we would be happy to edit our proposal accordingly.

I can be reached via between 8am and 9pm, 7 days a week, and through email at any time. If Proposable decides to move forward with us; your event will be flawlessly planned and executed. I personally will oversee the entire event, and I will have an assistant on hand to ensure perfection. I will be handling all aspects of the event planning & design, as well as setting up meetings with and booking outside vendors. I will keep in close contact with you throughout the whole process to ensure that we are always on the same page. As with all of my events, I be setting up a meeting with you, all vendors, and myself several weeks prior to the event date to make sure everyone is in understanding of how everything is to go. I will also be supplying you with all final decisions for approval.

Our team genuinely looks forward to possibly working with you. I have provided some sample event ideas. Of course all of these ideas are just a starting point and can be changed as needed.

Best Regards,

Gabe Cuevas

eventprofessional has provided high-quality event planning services for [#] years. We carefully listen to our customer’s wishes, understand their vision and do everything we can to exceed our customers expectations. No matter how big or small the event will be, we go above and beyond to make the planning process enjoyable and our customers’ event day as unique and memorable as possible.


The Team



Individual Consulting & Planning

 eventprofessional will be available from 8am – 9pm, 7 days a week. Consulting services are provided at no cost.


Decoration and Set Up:

eventprofessional will oversee the design, decoration and set up for your event. She will coordinate with set up staff prior to your event and the day of your event to make sure every detail is taken care of.


 eventprofessional will design a menu that perfectly complements the feel of your event and ensure that the catering service selected in able to meet the needs of the event.



eventprofessional will ensure that the proper permits are in place to allow the serving to alcohol.



Music & Entertainment:

eventprofessional will procure any and all music and entertainment.



Break Down/Clean Up:

eventprofessional will ensure clean up staff is on time and has everything cleared from the venue by the time stated in the contract.




Your Special Event



We have included several concept ideas based on our knowledge of your ideas for your event. These themes are for illustration purposes only and are not intended to be final choices. The themes reflect our desire to create an event that is marketable eventprofessional. We will work closely with you to finalize all concepts before the event.



Customer 1: (NAME)



[Image of Event]

Customer 2: (NAME)



[Image of Event]

Customer 3: (NAME)



[Image of Event]



Product/Service Cost Unit Quantity Subtotal
Event Consultation $200.00 Per Hour 10 $2,000.00
Hilton Ball Room Rental $500.00 Per Day 2 $1,000.00
Table Rental $50.00 Per Table 10 $500.00
Catering by ACME Restuarant $50.00 Per Plate 100 $5,000.00
Flowers $25.00 Per Bouquet 10 $250.00
Chair Rental $2.00 Per Chair 100 $200.00
Music & Entertainment $100.00 Per Hour 5 $500.00
Beverage $1,000.00 Unlimited 1 $1,000.00
Cleanup Crew $500.00 One-Time 2 $1,000.00
Total: $11,450.00
Insert Line Item

The Client will be responsible for any expenses incurred during the execution of the engagement, including travel expenses, per diem, and consumables.

While the Provider may engage other contractors to fulfill specific aspects of the engagement, the Provider retains responsibility for executing the agreement and will not assign or transfer any ultimate rights or obligations to third parties.

The provider will invoice the client Net 30 for the billable hours at the end of every month of the engagement.


Again, we are happy to present this proposal for your review. Upon acceptance of this proposal, the Provider will draft a comprehensive pricing agreement based of project requirements for your review that will serve as the project contract between the Provider and the Client.


If you have any questions or need additional information amended to the proposal, please let us know. You can reach me directly by phone at [Contact phone] or by email at [contact email].



Gabe Cuevas


This agreement, completed on 01/08/2014 is between eventprofessional and Proposable. Under this agreement, the Proposable hire eventprofessional as their Event Planner and event coordinator for their event scheduled on [Month Day, Year].

Explanation of Services

eventprofessional will provide the following event planning services* for the Proposable:

  • [List Services]
  • [List Services]
  • [List Services]
  • [List Services]
  • [List Services]

Performance of Services

  • Proposable will rely on eventprofessional to work as many hours as reasonably necessary to fulfill all obligations under this agreement.
  • Proposable may not change the date, time or location of the event without first contacting and advising eventprofessional of said changes to determine if eventprofessional is still available to provide services. If changes are made and eventprofessional is unavailable to provide services then eventprofessional is released from all contract and obligations, and shall in no way be held responsible or liable in any manner whatsoever for non-performance. Proposable also forfeits the deposit for non-compliance with this agreement.
  • eventprofessional shall arrive at the Event location at an agreed upon time to meet the vendors at least three hours prior to start of ceremony. Proposable understand and agree that eventprofessional shall not be responsible or held liable in the event eventprofessional is prohibited from providing Event day services due to illness, hospitalization, auto accident, transportation breakdown/disruption, traffic difficulties, acts of God such as hurricanes or inclement weather or other unforeseen incapacitation or other cause of non-arrival on the day of the Event. eventprofessional will make every attempt to notify Proposable and to provide for a substitute Event Consultant who can provide services if time and resources permit. In any event, [Company Name], their agents and assigns shall NOT be held liable for any compensation or any damages (including punitive) due to non-performance of any service resulting from such incapacitations, non-arrival, errors and/or omissions of any type.

Payment and Billing Schedule

Proposable agree to pay eventprofessional a total of $____ for the services provided. This signed agreement along with a non-refundable retainer fee or deposit in the amount of $______ to eventprofessional is required to reserve your Event date. The deposit will be subtracted from the total payments owed by Proposable upon completion of the services. The remaining balance of $______ is due on [Month Date, Year], two weeks before the Event date. In the event that the balance is not paid in full at least two weeks before the Event date, the reservation is released and other clients will have the opportunity to reserve it. If the Event location is more than ____ miles away from [Office Location], a total of $______ will be due to the Event Planner two weeks before the Event date to cover travel expenses. Proposable are responsible for paying for vendor products and services in full and accepts responsibility for purchasing items needed for the Event ceremony and reception. If Proposable request any special provisions or services from eventprofessional, these details shall be submitted in writing no later than three weeks prior to the Event date. The details and fee structure will then be noted in an addendum to this agreement.

Expense Reimbursement

All expenses incurred by eventprofessional during the performance of this Agreement shall be the sole responsibility of Proposable; provided, however, those expenses already agreed upon by both parties to be the responsibility of Proposable. If other expenses arise during eventprofessional's performance of this agreement, eventprofessional shall obtain prior consent of Proposable before eventprofessional can be reimbursed.
* Running any Event related errands is not included


Proposable and eventprofessional agree that this agreement shall commence on the above date and terminate on [Month Day, Year].
This agreement may be modified or amended in writing, if the writing is signed by the party obligated under the amendment.

Governing Law

This agreement shall be governed by the laws of the State of [State].


Any notice or communication required or permitted under this agreement shall be sufficiently given if delivered in person or by certified mail, return receipt requested, to the address set forth in the beginning of this agreement or such other address as one party may have furnished to the other in writing.
Waiver of Contractual Right
The failure of either party to enforce any provision of this agreement shall not be construed as a waiver of limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this agreement.
Waiver of Contractual Right
The failure of either party to enforce any provision of this agreement shall not be construed as a waiver of limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this agreement.



  • Proposable is responsible for selecting all vendors.
  • Proposable is accountable for directly paying all vendors in full for services and/or products.
  • [Company name] does not hold responsibility for vendor services and/or products.
  • Proposable must provide the Event Planner a complete list of vendor names, vendor contact information and schedule at least three weeks before the Event date or at the moment this contract is signed.
  • eventprofessional releases all photographs, videos or other recording media in which the Event Planner is in, or a part of, in any manner or for any purpose they wish.
  • Proposable releases all photographs of them, the ceremony site and reception site on the Event Planner’s website for viewing. Proposable acknowledges that this is for promotional purposes only and do not expect any compensation of any kind. There shall be no expiration period for this permission.
  • In the event that a lawsuit transpires the losing party will pay the winning parties legal fees, court costs and attorney fees.

I look forward to working with you and assisting you in making your Event day better than you ever envisioned!

In witness whereof, the undersigned has executed this Event Planning Agreement as of the date stated above. By clicking the Accept button that the top right hand corner, you agree to all terms and conditions and amendments.


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